The potential of digital certificate for companies

In the last year, companies, whether they are large accounts, SMEs or even micro-SMEs, have included technology like digital certificate as one of their main strategic assets. The advantages that technology currently offers are innumerable. All of this, together with innovation, can represent an enormous potential to be exploited by any company in any sector or field:

• Improving your company’s reputation: a good reputation and brand recognition is a way to stand out and improve the expectations that your customers have about your company. When an SME starts to operate with digital solutions, the chances of becoming the option of choice for a potential customer increase considerably.
• Increased productivity and revenue: working with electronic signatures and digital certificates allows you to manage procedures faster while reducing costs and increasing employee productivity.
• Opening of borders: the digital transformation of companies has eliminated the physical barriers that previously existed when establishing collaborations outside our physical location. Now, thanks to digital tools such as the centralization of certificates in the cloud or the possibility of using a multitude of devices to sign and send documents, it is possible to connect with international markets that, until now, were inaccessible.

The need for a digital certificate

However, there is an essential requirement to be able to turn digitization into a competitive advantage for your company: having a digital certificate to protect your identity electronically.

The digital certificate allows you to accredit the identity of individuals and/or companies with full legal validity, providing the peace of mind of working with a tool that meets the highest standards of security and quality by the support of a Qualified Trusted Service Provider according to the eIDAS (EU) regulation, No. 910/2014.

Its use is becoming more and more widespread in companies. Since the pandemic, more than 80% of users have carried out telematic procedures in the Public Administration, for which they needed a digital certificate.

Uses of the digital certificate: digital signature of documents and online procedures with the Public Administration

Thus, the digital certificate has become the digital identity document that allows companies to carry out procedures on the Internet, such as signing a document or applying for subsidies from public organisms. Depending on the task we need to do, we will opt for one type or another.

In the case of SMEs, some of the most commonly used are the certificates of representation before the Public Administrations and the electronic signature certificate. With them, you can access private and confidential information, such as tax data, or carry out operations on behalf of the company.

Given the importance of protecting your digital identity to avoid future problems related to the use of the digital certificate, it is very important that when you work online you do it with a qualified digital certificate, that is, a certificate issued by a Certification Authority, as is the case of Ivnosys.

This type of certificates are electronic signature certificates generated by a secure signature creation device known as QSCD (Qualified Signature Creation Device) and that has been issued by an entity that issues the certificates giving legal validity to all uses that are made with them later.

In addition, there are tools that provide greater security control, as many companies install certificates on employees’ computers. This can generate problems such as loss of the certificate in case of theft or loss of the computer, change of certificates every time the company’s staff is modified, installation of a new certificate every time there is a new incorporation…

However, with IvSign it is possible to put an end to these situations since the certificates are issued from the same platform and stored directly in the cloud. In addition, employees can use it from any device, with the possibility of accessing a usage audit to know the actions that each employee has done with a certificate.

Another use of digital certificates is the consultation of electronic notifications and the connection with electronic offices of public organisms, a management facilitated by platforms such as IvNeos. At Ivnosys we are experts in offering digital solutions that enable and improve the digitization of all types of companies. Contact us and together we will start the path of digital transformation of your SME.